CO129-409 - Governor Sir May - 1914 [1-3] — Page 108

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•TUTULASI.

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Hon. Treasurer,

The procedure is this. All counterfoil books are

brought up to the Assistant Harbour Master's room at 4.30 p.m.

daily (12.15 on Saturdays), together with all three shroffs'

collection books. The counterfoils are then compared with the

entries in the collection books. The money collected during the

day by the Junk Office Shroffs is paid to the Office shroff, who signs for it, and credits the sums so paid to them in his collect-

-ion book. The total appearing in the latter is carried on to the

next day, and the money locked up in the strong room, of which the

office shroff holds one key and Lr. Lenfestey the other, so that

neither can open the door without the other. At noon the next day

the money, together with that collected that morning, which is

also carefully checked by the Assistant Harbour Laster or by me,

is paid into the Bank. This method appeared to me absolutely to

shut out the possibility of dishonesty, such a thing as forgery

never occurring to me, as being possible, as it would seew bound

to be discovered at once. The forgeries are certainly extremely

good imitations of Er. Jones's initials.

2. It is the duty of the clerks in the junk office to

fill in both foil and counterfoil, and date them, then handing

the book to the shroff sitting next to him, for collection, the

book is then handed to Mr. Lenfestey for signature, and the foil

then detached and handed to the applicant by the clerk who filled

it in.

3. Then Mr. Chan Fui, lat. clerk, joined the Depart-

-ment in 1905, Captain Barnes Lawrence instructed him to check the junk office accounts daily, and this was carried out up to the time that I went home on leave. While I was away Comander Back- -with issued a meno. which Mr. Chan Pui holda, relieved him from

that duty. I fail to see that it does so, and, as a matter of fact,

he did not discontinue the scrutiny, for I have myself seen him going through those books since I returned from leave, and was therefore satisfied that the practice was still maintained. I now